A perfect balance of planning, prioritizing, and streamlining work is every employee and executive’s dream. Sure, you may have your own system for handling daily workplace challenges, but creating team-wide productivity is a much bigger challenge. Here are 6 tips for boosting motivation and team productivity.
1. Add Workflow Automation To Your Toolbox
Are manual repetitive processes slowing your team down? Are contracts getting lost? Not sure when documents are signed? Your prayers have been answered. With document automation, you can easily send files to the proper team members with little effort. Keep the pipeline moving by implementing a tool that tracks progress and eliminates the painful back-and-forth.
2. Rethink Your Meetings
We’ve all been there. Your team comes into a meeting, fully motivated to tackle a problem—but then it spirals into a rehashing of background information. An hour later, your department is back at square one, having accomplished nothing and needing to reschedule.
Not having a defined purpose or meeting agenda is a huge time-suck across all departments. Make the most of your meetings by employing these simple strategies (and sticking to them):
- Makes sure attendees bring something to the table
Give your team simple “homework” before meetings to make your brainstorms and kickoffs run smoothly. By providing key background information and empowering your attendees to do their own research, you’ll set the foundation for collaboration and encourage fresh new ideas.
- Debrief new attendees thoroughlyIt’s hard to be the new kid, so set new attendees up for success by thoroughly debriefing them on projects and tasks. This not only boosts team productivity but also injects more motivation and energy into daily team meetings.
3. Create a Culture of Communication
It’s easy to get stuck in the weeds and get overwhelmed when you’re juggling multiple projects. And in these scenarios, communication is key. Encourage employees to ask for help by opening up the dialogue. Whether it’s chatting about team bandwidth or task goals and prioritization, managers and employees need to openly discuss efficiency and team challenges to prevent them from escalating.
4. Set Expectations From the Get-Go
Not having set expectations when tasks are assigned is a one-way ticket to productivity wasteland. When managers and employees are not aligned, the end product often becomes disconnected—and even lost in the pipeline.
Does your HR lead need requests completed by end of week? Does finance have to submit reimbursements by the end of the month? If departments are unaware of timelines and expectations, then they will be oblivious to conflicts in operational processes. Moral of the story: Make sure these expectations are set in the upfront.
5. Everyone Needs Downtime
According to research, fast-paced work cultures often see a huge boost in team productivity by prioritizing a healthy work-life balance. Give your employees some much-needed time off for breaks, lunches and vacations so they come back feeling energized and ready to tackle new challenges. When employees return feeling refreshed, they’re often eager to collaborate—and can even accomplish more in less time.
6. Make Sure Employees Know How To Reach The Finish Line
In order to reach deadlines and keep projects moving along, your team needs to understand the impact of the work they’re doing. So make sure that team members are aware of expected performance metrics and how they can take the necessary steps to reach that goal.
Whether you decide to implement contract automation software or streamline meetings, launching a productivity goal is most effective once all members of your department and upper-management are on board. If there’s a company-wide commitment to these strategies, then increasing team productivity is achievable and will transform how you do business. Yes. See how much time you save.