Switch to Digital Waivers

7 Reasons to Go Paperless with Digital Waivers

We’re all striving to maximize employee time, cut costs and delight customers while doing it. No matter the industry, one of the easiest ways for businesses dealing with an endless stream of waivers to do this is to go digital. Let’s explore some of the greatest benefits that using digital waivers brings to businesses:

1. Cost Savings
Who doesn’t love saving money? Relying on paper waiver forms means spending on ink, paper and printer costs. These seemingly insignificant costs add up, with the typical business spending between 5 and 15% of their total revenue per year on printing alone. This doesn’t even account for the time IT departments spend on troubleshooting printers. The good news for your bottom line is that going paperless eliminates the need for all of these extra costs, saving companies thousands each year.

2. Access & Fill Documents Anytime, Anywhere
One of the reasons it takes so long to get paper-based waivers back is because the process can be tedious for customers. Paper waivers need to be printed, filled out and then returned either by scanning, through the mail, or via in-person drop off. Taking waivers digital cuts out steps for the customer, eliminating the need to print and worry about returning. Instead, responses are automatically recorded and available to employees once the document has been electronically signed and submitted. 

3. Fight Back Against Messy Paperwork
According to a McKinsey report, the average employee spends 1.8 hours of their workday searching for documents. Yes, you read that right. In addition, handwriting on traditional paper waivers can be hard for employees to decipher and paper documents can easily become damaged. Using digital waivers means employees will have a digital catalogue of all completed forms that can be easily found and accessed at any time.

4. First Impressions are Everything
Customers care how you do things. When they first become acquainted with your business, first impressions can be the difference between a one-time visit or a lifetime of loyalty. Implementing digital waivers can be the way to do it, as customers are 4x more likely to recommend your brand than if your processes feel outdated. Filling out online waivers is simple for customers, featuring auto-filled fields and the ability to sign electronically. 

5. Environmentally Friendly
Environmental friendliness has become increasingly important in recent years, and using large amounts of paper can work against your goals.  A couple of sheets of paper here and there may not seem like much, but over time it adds up with the average employee using 10,000 pieces a year. Going digital remains one of the best ways to reduce the amount of paper resources your organization uses.

6. Minimize Your Risk
If your organization deals with sensitive information, using digital waivers can help ensure you stay in compliance. Paper documents can be easy to misplace and documents in filing cabinets are more vulnerable than digital documents protected by layers of security and encryption. Digital waiver platforms like OnTask are FERPA, HIPAA and GDPR compliant. That means that all collected data is kept under tight lock and key with security measures built in.

7. Best of All, Increased Productivity
Making the switch from traditional paper waivers to digital online waivers is a great way to give your workplace a productivity boost. Employees are often forced into a follow-up loop with customers to get waivers signed and returned, time that could be spent growing the business. Using a workflow automation tool like OnTask for digital waivers allows employees to set up workflows with automatic emails and built-in reminders, automating follow up and making it easy to find documents.

 

Making the Digital Waiver Switch Has Never Been Easier

There’s never been a better time to take those paper forms digital. Change can be scary, even when it comes to waivers, but it’s important to keep the long-term benefits in mind. OnTask makes migrating your paper waivers online easy. Simply upload your waiver form, place your fields and send for fill and sign.

Transform the way your business handles digital waivers. Start your free 14-day trial today.