Best Practices for Employee Health Screening Forms

Regular business practices would frown on asking health-related questions to your employees or taking their temperature at work. Since the duration of the pandemic, the rules have changed. To minimize the risks of spreading illnesses, businesses need employees to stay home when they are sick, know what to do if they start feeling ill at work, and know what to do if they think they have been exposed to COVID-19. 

During times like these, businesses have to adapt their regular practices to keep their employees and staff safe. Minimizing the risk of spreading illnesses is essential, ando employees must know what to do if they feel ill or think they might have been exposed to a virus. 

Using a health screening form to evaluate employees before they come back to work is the one of the best ways to ensure the safety and security of your company. The following recommendations for using health screening forms for COVID-19 will set you up for success.


5 Tips for COVID-19 Health Screening Forms 

Know Your Location’s COVID-19 Regulations and Guidelines

Every state and even city has different COVID-19 rules and requirements for temperature screening and other health screening. For example, according to labor and employment firm Littler, Alabama recommends a temperature screening with a no-touch thermometer as well as general health screening before an employee reports to work. Other states have different recommendations and requirements depending on the type of workplace. Pennsylvania requires a health screening for construction workers, while Washington requires health screenings for restaurant and construction workers. 

Communicate Your Policy to Your Employees

Before your employees can come back into the workplace, it’s necessary to communicate the new processes and required expectations to them clearly and effectively. Clearly communicating the guidelines for health screening forms as well as cleaning procedures, physical distancing measures, customer service protocols, and business travel is essential according to the Society for Human Resource Management. Before rolling out your plan to re-open during the pandemic, you should provide employees a place and time to ask questions so they can be sure to follow all the requirements. 

Use Digital Health Screening Forms

Before an employee is granted access to your business, you can minimize the potential risk by using a  digital health screening questionnaire. By creating a short, simple form with OnTask, both managers and employees are able to evaluate possible COVID-19 exposure and the risk they might pose to their coworkers and customers before anyone steps foot on your facility.


Require Forms Be Completed Regularly

While it may feel tedious to your employees to fill out the forms day after day, it’s important to require health screening forms whenever employees come into the workplace. With OnTask, it’s easy to send forms on a daily basis. And, since forms are supported on mobile, employees can stay safe without wasting valuable time.  

Include the Right Questions and Information

With the ability to create a fillable form or scan and convert an existing PDF, anyone would be able to generate a questionnaire in seconds. Employees can check “yes” or “no” to questions asking necessary health information to evaluate the risk, including: 

  • Have you had close contact with or cared for someone diagnosed with COVID-19 within the last 14 days? 
  • Have you experienced any cold or flu-like symptoms in the last 14 days (including fever, cough, sore throat, respiratory illness, difficulty breathing)?
  • Have you been in close contact with anyone who has traveled within the last 14 days from an at-risk country?

If an employee checks “yes” to any of the qualifying questions, access to the office can be denied and you can automate proper notifications and a follow up screen or email with instructions on next steps. When the employee answers no to the various risk assessing questions, then the form can route to a manager to approve them coming to work. 


OnTask For COVID-19 Health Screening Forms

In a time like this technology should be adapted to suit your needs, not require you to change. There is no time to replace your existing systems, so make the best use of one that works alongside you instead.

With modern automation tools, OnTask helps smaller teams and businesses can achieve bigger results without breaking the bank. With the ability to integrate with the systems you use today if you need to keep information elsewhere, OnTask experts are here to work with you to help you make your solution possible. 

Ready to get started? Start your free 14-Day Trial today or schedule a demo with one of our experts and we will help you set up your first workflow.