OnTask is Now FERPA Compliant
One of the most important things for schools, universities and educational institutions of all types is keeping students and faculty safe, and that includes looking after their confidential information. For this reason, schools and other entities looking to go digital need to consider the security of their prospective workflow automation tool. We’re proud to share that OnTask is FERPA compliant, with various layers of security built in to protect sensitive data. Here’s what you need to know.
What is FERPA?
FERPA, also known as the Family Educational Rights and Privacy Act, is a federal law mandating the way in which educational institutions handle and share student information. In essence, any school, university or learning facility that receives funding from the U.S. Department of Education is bound by FERPA regulations. Failure to comply can result in hefty fines, reputation damage and even loss of funding.
There are two main criteria that must be met in order to stay within FERPA compliance. The first, is that data must be secured so that unauthorized parties cannot access it. The second, is that the data needs to be readily accessible if an authorized person is requesting it. This means that student data must be kept under tight lock and key, while also staying within reach when needed.
How OnTask Makes FERPA Compliance Easy
Creating a secure environment for your data is something we’re constantly pouring our time into. We have a number of measures in place to help meet FERPA guidelines and ensure that all student and user data stays secure:
OnTask is segmented by organizations, which have groups within them that contain members. Having designated groups allows administrators to separate access to specific workflows, and therefore select who can access certain data. All workflow data is secured, and is only available to authenticated users who have been given access to that specific group. This helps protect against security breaches and the unlawful sharing of private information.
Layers of Encryption
Digital documents created and imported into OnTask are easy to find and encrypted end-to-end within the system to protect any sensitive information that has been collected. We also employ encryption in transit, which is an extra security measure that protects data when it is being sent and received between platforms. This is important when you’re integrating other systems like your CRM with OnTask for secure routing.
Keeping the information that lives within our system secure is of the utmost importance to us. That being said, OnTask does not participate in any kind of data or document sharing with outside parties. Individuals who are authorized by their administrators are the only parties who can access data.
Helping Educational Institutions Stay Secure
OnTask makes it easy for schools, universities and educational institutions of all disciplines to stay within FERPA compliance. We work hard to make life easier for users, while keeping their data safe. From student registration forms to student loan applications and everything in between, OnTask is a secure way to get time back in your day.
Is your institution in need of a FERPA compliant workflow automation solution? See what OnTask can do for you by signing up for a free 14-day trial.