OnTask’s SharePoint Integration
Our new integration allows you to export your documents directly to SharePoint: here’s how it works
SharePoint is a web-based team collaboration software that helps manage and store documents. This new integration with OnTask allows the ideas and documents to flow between platforms, and allows you to share any collected information.
Let’s take a look at how to set up the integration.
Before You Begin
There’s a few things you’ll need to get started:
- An OnTask account – you can go to https://app.ontask.io/signup to create a free account.
- Access to SharePoint – you’ll log in to your SharePoint account through OnTask, so make sure to have your Microsoft account credentials ready. You can find more information about logging into SharePoint here.
Creating the Workflow
First, you’ll need to log into your OnTask account and create a new workflow from scratch. Then, edit the workflow in the Workflow Builder, give it a name, and add the following tasks:
1 – Web Form
The first task in the workflow is a web form. Create a file upload field and give it a property name of Test_Upload. You can leave the rest of the options as their default setting.
2 – Export Document
For the second task, choose an export document. Select the document from the previous web form, Test_Upload. We’ll set up the destination setting in this task in the next section of this article.
Your workflow should look like this in the workflow builder:
Connecting to SharePoint
In the export document task inside the destination section, click on SharePoint.
Then, click the “Connect to SharePoint” button, which will open the modal prompting you for your Microsoft account credentials. After entering your username and password, you’ll be prompted to accept permissions that OnTask is requesting. If you agree and wish to continue, click “Accept”.
Now that your SharePoint account is configured, let’s choose where to send your document. Select the site, library, path, and file name for the task that will determine where the document is sent when this workflow is run.
When this is done, you are finally ready to publish your workflow. Click the green “Publish” button in the top right corner of the workflow builder.
Now that your workflow task is complete, you can run your workflow, upload a document, and then send it to SharePoint. When you log in to SharePoint, you should see your document in the path that you configured in the export document task.
In this example, we used an upload field in a web form to provide a document, however you can send documents to SharePoint from other OnTask actions as well, including:
- A signed document from a fill & sign task
- A templated document from a generate document from form data task
- A combined document from a combine documents task