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Preparing a Document in OnTask

With OnTask, you can add a task, called a create document form task, to allow participants in a workflow to place unique fields on a document and allow another participant to complete the document or form.

When the workflow is run, you can prepare any document, regardless of its layout or complexity, with the following process.

Step 1 – Extracting Fields From Your Document

When your document first loads, select Scan for Fields.

After a few moments, your document should have the extracted forms displayed in the viewer.

Step 2 – Adding New Fields to Your Document

If you don’t want to automatically extract fields, you can add them manually for precise control over your form. You can also add additional fields following auto extraction, if needed.

Step 3 – Editing Placed Fields

Select a field on the document to edit. Blue dots surrounding your field will let you resize it as needed – just click and drag. Some elements can be tricky to get the exact placement and size you need. The zoom tool in the top left of the viewer will help you get more precise control over fields. If you need to reposition  the field, just click and drag in the middle and place it wherever you need.

The right side panel also has a few technical details for each field:

  • to change what kind of field is placed click “Form type”
  • “Form label” lets you change what the field is called for your signer
  • “Required” and “Read only” specify permissions for the given field
  • In the case of a multi-signer workflow, “Form role Id” lets you select which individual should fill the selected field

If you need to remove a field from the document, just select it and click the trash can in the right side panel.