The benefits of HR workflow software may be more critical to the success of an organization than you may imagine. Considering processes such as recruiting, we typically assume that it ends upon the acceptance of a job offer. The truth is, new employees are still thinking about whether or not they’ve made the right decision in joining a company for up to six months after their start date. This suggests that the recruiting and onboarding processes last much longer than the time it takes to get someone in the door and have them fill out new hire forms. When we consider the reality that new employees have not entirely jumped in with both feet, it’s important to consider the cost of replacing them. According to the Society for Human Resource Management (SHRM), the average cost-per-hire is $4,129. Depending on the number of employees an organization has, it’s easy to see why it’s important to start new hires off on the right track. The onboarding process is a company’s opportunity to acclimate new associates into their culture in such a way that they quickly feel like part of the team, and that their existing skills and experience can make an immediate and valuable impact. One of the best ways to do this is through the use of HR workflow software; making the paperwork and administrative aspects simple and fast, and allowing more time to give personalized focus and attention to your new employee. Let’s explore the ways that automating the onboarding process through the use of HR workflow software puts the focus on new employees, saves time and money, increases productivity, and continuously improves the process itself.
Setting New Hires Up for Success
Automating onboarding means that you can begin the process before an employee’s first day. You can provide new-hire paperwork that candidates can complete and submit in advance, as well as communicate information regarding employee benefits, specific business objectives, and team goals. You’re able to tailor the message based on their job, department, and location. This engages an employee before their first day, making them feel like they are already a part of the organization, and allows them to hit the ground running.
Save Time and Money
When the same administrative work needs to be completed several times, companies are wasting more time and money than they realize. Traditional onboarding processes require paperwork to be completed and then entered into various systems and by different departments. For example, human resources, benefits, payroll, and the new hire’s leader each need the same information and are therefore requiring access to the paperwork being passed around, and then entering the information manually.
Enhanced Human Resources Productivity
Not only is a manual process costly and time-consuming, but it also creates an opportunity for errors and inconsistencies. HR workflow software requires the user to enter information only once, making it accessible immediately by anyone who needs it. Human resources departments are able to regain productivity and eliminate oversights while putting their focus back where it belongs; on the human side of human resources. Consider two different new employee scenarios. In one, the employee spends their first day completing forms for hours and watching a video from the CEO. In the second scenario, the new employee watched the video and completed the paperwork online a couple of weeks ago, and is spending their first day meeting their new team, having lunch with their boss, and attending a major staff meeting. While the use of HR workflow software simplifies the administrative process, saving both time and money, the critical elements of onboarding new employees are those that welcome them into a company, making them feel like part of their new team before their first day. An automated onboarding process makes it easier for new hires to decide that they made the right decision in joining your organization, and much more likely to stick around to contribute their talents and skills to the success of your company.