With Onboarding Automation Software, Your New Hire’s First Day Just Got Easier

Help your new employees hit the ground running on day one using automated onboarding software from OnTask.

Group of employees seated in circle talking

Employee Onboarding Tools Streamline Your Processes

Automated Forms and Documents

No need to recreate or upload the same documents over and over. Upload PDFs to turn into fillable forms or use our customizable templates to accelerate the onboarding process.

Workflows to Keep Onboarding Moving

Send onboarding documents. Sign paperwork. Start new hire training. Repeat. Stop wasting time on manual processes—build automated workflows using onboarding tools.

Quicker Turnaround with Legally-Binding eSignatures

Send documents in minutes and retrieve eSignatures within seconds. All paperwork sent and digitally signed via our employee onboarding tool is legally binding.

Easy Training Acknowledgement

Make it easy for employees to train and verify what they have learned. See where they are in the onboarding process anytime in your OnTask dashboard.

“The best part of OnTask is the ability to pre-define workflow steps and allow us to control which fields each user has the ability to fill out and provide them an easy interface to interact with. This allowed us to easily provide a quick way to get important documents filled and signed with a digital method to make our workflows quicker and simpler.”

Brandon Viega, Technical Support Manager / Project Specialist at Wyanoke Group

OnTask’s Employee Onboarding Systems Are Built for HR Pros

Automated Email Routing and Notifications

No more forgetting to send new employees important documents, or wasting time sending reminders. OnTask automates it all with email routing and notifications.

Secure Signatures

No worries about unauthorized access or signatures for onboarding documents. Know exactly who signed which documents using audit trails and signature keys in OnTask.

Custom Branding

Upload onboarding documents or customize forms from our library of templates. Then add your company logo for brand consistency across your emails, forms, and OnTask interface

Document Status Reports

Monitoring new hires just got easier. Say goodbye to follow-up emails with OnTask’s automated reminders on documents waiting to be completed.

Enjoy Peace of Mind With Our Secure and Compliant Employee Onboarding Software

OnTask safeguards your documents and critical employee data using the latest best practices. This includes our compliance with HIPAA, SOC 2, FERPA, and CCPA. Plus, we use military-grade encryption (256-bit AES) to protect your information at rest and in transit.

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Check the Boxes on Your Onboarding List

Onboarding and payroll setup can be a headache. Automate the paperwork that comes along with hiring new employees.

Integrate eSignatures & Forms into Existing Onboarding Software

You bring your onboarding tools, we’ll bring the digital forms and eSignatures. Use our pre-built, customizable templates or upload existing PDFs to create a great onboarding experience—from the first send to the final eSignature.

Frequently Asked Questions

What is onboarding software?

Onboarding software is a digital tool human resource managers use to streamline the onboarding process. It provides features to speed up and organize onboarding workflows using digitized documents, eSignatures, automation, and checklists.

What is automated employee onboarding?

Automated Employee Onboarding (AEO) is a process that helps HR managers save time during the hiring and onboarding processes by automating workflows. For example, automatically sending welcome emails, documents, and signature requests and reminders. It automates the entire hiring process, from sending essential new hire paperwork to new employee training.

Is employee self-onboarding the same as automated onboarding?

Automated Onboarding refers to the use of software or other technology to automate the onboarding process. In contrast, self-onboarding refers to the act of completing onboarding activities on one's own with no assistance. Automated onboarding tools often allow self-onboarding for new hires.

Can small businesses benefit from onboarding automation software?

Yes. Small businesses benefit from using onboarding automation software, especially with a limited staff. With onboarding automation tools, HR staff can focus on guiding new and existing employees vs. onboarding and training them. This is because the manual parts of the process, such as having employees fill out paperwork on the first day and following up on incomplete documents, are completely automated with digital forms and documents, as well as automated routing and reminder notifications. This cuts out extra steps in your onboarding workflow that create more time, while also giving new hires the right first impression.

From Onboarding to the Annual Review, OnTask Can Help