Docubeeās Google Drive Integration
The Google Drive integration allows you to export documents directly to Google Drive from Docubee.Ā
Google Drive is a web-based file storage and synchronization service that helps manage and store documents. Docubee’s Google Drive integration allows you to send documents from a Docubee workflow directly to your Drive.
Letās take a look at how to set it up.
Before You Begin
- Thereās a few things youāll need to get started: a Docubee account ā you can go toĀ https://docubee.app/signupĀ to create a free account.
- Access to Google Drive ā youāll log in to your Google Drive account through Docubee, so make sure to have your Google account credentials ready. You can find more information about logging into Google DriveĀ here.
Setting Up:
Creating the Workflow:
First, youāll need to log into your Docubee account at https://docubee.app and create a new workflow. Then, edit the workflow in the workflow builder, give it a name, and add the following tasks:
1- Web Form task
The first task in the workflow is a web form. Youāll need to create two tasks within this web form:
a.Ā File upload
Create a file upload field and give it a property name ofĀ Test_Upload. You can leave the rest of the options as their default setting.
b. Single-line text
Create a Single-Line Text field and give it a property name of File_Name. This is where the user will enter the documentās file name that will be displayed in your Drive.
2- Export Document task
For the second task, choose an export document. Select the document from the previous web form,Ā Test_Upload. Youāll set up the destination setting in this task in the next section of this article.
Your workflow should look like this in the workflow builder:
3- Connecting to Google Drive
In the export document task inside the destination section, click onĀ Google Drive
Then, click the āConnect to Google Driveā button, which will open the modal and prompt you for your Google account credentials. After entering your username and password, youāll be prompted to accept permissions that Docubee is requesting. If you agree and wish to continue, click āAcceptā.
Now that your Google Drive account is configured, letās choose where to send your document. If you want the file to be saved in a particular folder on your Google Drive, paste that path in the Drive Path URL. If you leave it unchanged, it will default to the root of your Google Drive, and will automatically load documents in the main directory.
Be sure to fill out the rest of the fields. If you added a field for File_Name in step 1, you can click on the File Name field and select it.
4- Publish
When this is done, you are ready to publish your workflow. Click the green āPublishā button in the top right corner of the workflow builder.
Final Thoughts:
Now that your workflow task is complete, you can run your workflow, upload a document, and then send it to Google Drive. When you log in to Google Drive, you should see your document in the location that you configured in the export document task.
In this example, you used an upload field in a web form to provide a document, however you can send documents to Google Drive from other Docubee actions as well, including:
- A signed document from a fill & sign task
- A templated document from a generate document from form data task
- A combined document from a combine documents task
Related Information
All About Workflows (Quick Reference)
Export workflow documents to:
Need more help getting set up? Contact us for assistance from our customer support team.